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Effective Date: 22nd July 2025

 

At Jodie Donovan Photography, I value your privacy and am committed to protecting your personal data. This policy explains how your data is collected, used, stored, and your rights under the General Data Protection Regulation (GDPR) and UK Data Protection laws.

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1. Who I Am

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This policy is provided by:

 

Jodie Donovan Photography

Email: hello@jodiedonovanphotography.com

Website: www.jodiedonovanphotography.com

 

2. What Personal Data I Collect

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I collect the minimum personal data necessary to provide photography services. This may include:

 

• Your name(s)

• Email address

• Phone number

• Home or event address (for location shoots)

• Information about your photography preferences or session details

• Images captured during your session

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I do not collect sensitive data (e.g., ethnicity, religion, health information) unless specifically required and consented to (e.g., disability accommodations).

 

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3. How I Use Your Data (Purpose & Legal Basis)

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Your data is processed only for the following purposes:

 

Purpose                                                     Legal Basis

Booking and delivering photography services                          Contractual necessity

Communicating before and after your session                          Contractual necessity

Sending galleries and download links                                        Contractual necessity

Responding to enquiries                                                              Legitimate interests

Image use for portfolio, marketing, or social media                 Consent (via model release)

Legal or tax record-keeping                                                         Legal obligation

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4. How Your Images Are Handled

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Your images are securely stored and handled with care. Password-protected online galleries are used, and no one but you and I have access to download links unless you choose to share them. Images are archived for a maximum of 6 months and deleted securely after that, unless otherwise agreed.

 

If you do not wish for your images to be used in my portfolio, social media, or promotional material, please inform me in writing or check the relevant opt-out box on your contract.

 

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5. How Long I Keep Your Data

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• Images: 6 months (standard archive duration)

• Client records, emails, contracts: 2 years after your final session, unless needed longer for legal reasons

• You may request early deletion at any time, subject to legal exceptions.

 

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6. Sharing Your Data

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I will never sell or share your personal data with third parties for marketing purposes.

 

I may use trusted third-party service providers to help deliver your images and services, such as:

 

• Online galleries (e.g., [Insert provider name, e.g., Pixieset])

• Website hosting platforms (e.g., Squarespace)

• Email communication (e.g., Gmail)

• Payment services (e.g., PayPal or bank transfer)

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All providers used are GDPR-compliant and only access data necessary to perform their services.

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7. Security Measures

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Your data is protected using:

 

• Password-protected devices and galleries

• Encrypted backups and secure cloud storage

• SSL-secured website traffic

• Updated software and access controls

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8. Your Rights

You have the right to:

 

• Access a copy of your personal data

• Request correction or deletion

• Object to or restrict processing

• Withdraw consent at any time

• Lodge a complaint with the UK Information Commissioner’s Office (ICO)

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To exercise any of these rights, please contact me at hello@jodiedonovanphotography.com

 

 

9. Cookies and Website Analytics

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This website uses only essential cookies for site performance. No third-party tracking cookies are used unless explicitly stated. If tools like Google Analytics are introduced, a cookie banner will be displayed for consent.

 

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10. Updates to This Policy

 

This policy may be updated from time to time. You will be notified of significant changes on my website or by email. The most recent version will always be available at:

 

👉 www.jodiedonovanphotography.com/privacy-policy

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11. Questions or Concerns

 

If you have any questions about how your data is handled, or would like to make a request, please contact me at:

 

📧hello@jodiedonovanphotography.com